Mention offers a variety of ways to share and collaborate with your Data Reports or Social Analytics Reports internally or externally.
In this article, we will go over all of your sharing capabilities. Here are the options available to ou:
Report Access through Mention (Pro , ProPlus, Company)
Report Exports (Pro, ProPlus, Company)
Public Links (Company)
Scheduled Reports (Company)
Report Sharing in Mention
Within the Mention platform, you can grant your team members access to reports. This is a great way to share data within the platform.
Please follow these steps to share a report in your Mention application:
Go to the top of your report and click on the + symbol.
The pop-up will appear and show you who has access to the report and who does not.
Please toggle the access for your individual team members here.
⚙️ You can only share reports with users who are a part of your Mention team within the subscription.
❗Sharing Reports on the Company Plan:
The user permission of your team member will determine if the user can view or edit the report that you are sharing:
If a team member is a Guest on Mention, they can simply view reports.
If a team member is a User or Admin on Mention, they will have editing access to the reports.
*If you are on the Pro or ProPlus subscription, you will not have access to report editing.
Export Reports
When you open a Report Dashboard, you will have the option to export your Report data in multiple formats. Each Report in your account has it's own dedicated exporting options.
If you are on the Pro, ProPlus, and Company Plan, you can export these reports:
Listening Reports: PDF or PPTX
Comparative Reports: PDF or PPTX
Social Analytic Reports (Facebook, Twitter/X, Instagram, LinkedIn): PDF
If you are on the Company Plan, you can also export these reports that you have access to as well:
Custom Reports: PDF or PPTX
Mention List: PDF, XLS, CSV
Comparative Analytic Reports (Facebook, Twitter/X, Instagram): PDF
To export a report, simply click on the three dots at the top of your dashboard and choose the format:
Once you have the Report downloaded, you can share the data in any way that you want! Feel free to email a copy of the Report to your stakeholders or attach the data graphic slides to the presentation program that you are using (PowerPoint, GSlides, Keynote, etc.)
⚙️ Company Plan Clarifications:
Mention List Reports allow you to export up to 10,000 mentions in Excel format. If you need to export more mentions, you can utilize the time period filter to break down your data into smaller segments. Otherwise, we recommend exporting in PDF as there is no limit! Feel free to contact us for assistance with this!
Public Links
A Public Link is a great way to share your reports to colleagues within or outside of Mention's platform. With the link provided, anyone can open the report directly in their web browser without needing to login to Mention!
The option to create a public link will appear below Report Sharing in the pop-up window. From here, Mention will create a link that you can copy and share to everyone:
⚙️ If you would like to deactivate the Public Link, simply open the pop-up once again and click on the Deactivate Link button that appears. When you deactivate a public link, the URL will not longer function on a browser. You will need to generate a new public link to continue viewing the report offline.
❗If you do not have a Mention account and you are using a public link, some data will be limited. You may notice that clicking on some graphs will not show specific mentions. This is due to the fact that you are not officially connected to Mention's data servers.
Scheduled Reports
You can schedule your reports to send out via email to your colleagues for specific timeframes as well. This is a great way to review your data in an organized manner individually or with others. Once a scheduled report is configured, Mention will send out a downloadable copy of your report to your email list.
⚙️ You can add any email address that you want to your mailing list. This is a great way to share your reports to external stakeholders.
To learn more about scheduling a report, please check out this article: Schedule Reports in Mention
Thank you! If you have any questions, please reach out to [email protected]!